How to plan RSVP for Events the Right Way.
Planning a event is always a lot of work. One thing you don’t want to forget about is how many people will come. That’s where RSVP for Events come in. Follow this guide on how to make an effective RSVP for Events response sheet for your next party or wedding, and if you have any questions, feel free to ask below! Happy RSVPing!
First off, let’s define the term ” RSVP for Events.” An RSVP is short for “Répondez s’il vous plaît,” which means “please respond” in French. It signifies that the person was invited and whether they are going or not going to attend your function.
Make a list of all the people who are invited to your party. This will be the first part of your response sheet. Don’t forget to include all options, not just “yes” or “no.” If guests are coming alone, make a box for each person’s name underneath each other. If guests are couples or in groups, make boxes under them as well so you can see how many total people there are. Repeat this process until everyone has been listed out.
Now you need to determine whether they’re going or not going! There are endless ways that you can do this.
Example on how to set up RSVP for Events:
a) The guest(s) wrote down that they’re coming on the RSVP card itself, meaning you don’t have to write anything.
b) The guest(s) wrote “Maybe” or “TBD” or does not answer at all.
c) The guest(s) haven’t responded yet.
Here’s how you fill it out:
a) Put a check mark next to their name if they said they are coming on the RSVP card, or write “yes.” If someone has already checked off that they are coming, don’t put another check mark next to their name. However, if one person who is coming with other people but didn’t specify how many of them are coming, give them an X under each other so you know how many people total will be attending.
b) Write “No” in the box if the guest(s) wrote “Maybe” or “TBD” on the RSVP for Events card. Try to avoid putting checks because that can cause confusion if another guest answers too.
c) Write “No” in the box under their name if they haven’t responded yet. It’s always better to be safe than sorry!
Make some copies of your new response sheet so you have enough for all of your guests! Make sure to put them out at least 2 weeks before your event, but no later than 1 month. This will give everyone plenty of time to respond and also tells you how many people are coming close to the event day so you know whether there’s a chance more might come through last minute or not on your RSVP for events list.
If you are planning a conference there are many online and software event technology tools you can use to automate the process.
It’d be beneficial to make an extra copy of your response RSVP sheet for yourself! You can keep track of how many people are coming, if anyone hasn’t responded yet, who all said they’re not going but actually do end up attending (for example, maybe someone’s boss makes them go, etc.), and much more.
Finally, here’s a helpful tip to organising an event effectively: We also have a great event planning template you can download, If you want everyone to know that this is the official response sheet, print it out on high quality paper or cardstock so everybody knows it’s legit. Or you can also go one step further and use colored paper (or color copies) like we usually do.
Now that you’ve finished creating your event RSVP sheet, you can sit back relax before your party as all of your RSVPing is set!