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Eisai's verdict on our DMC Bangkok delivery: like doing an event in Singapore. Hotel contracting, production and AV for 250 physicians.
| Client | Eisai, Pharmaceuticals (Oncology and Neurology) |
|---|---|
| Event type | Two day medical conference |
| Date | 27 to 28 January 2024 |
| Venue | Conrad Bangkok |
| Guests | 250 physicians and healthcare professionals from across the region |
| Scope | DMC services, hotel contracting, ballroom configuration, event production and AV |
Eisai needed a true DMC in Bangkok for a 250 pax medical conference: hotel sourcing, ballroom contracting and full production, delivered at a standard that would stand comparison with Singapore, the region's traditional benchmark for medical meetings.
Singapore comparisons are the toughest brief in regional pharma events. It means flawless registration, disciplined timing, immaculate AV and service that anticipates rather than reacts. Anything less and the client notices, because they have literally seen the alternative.
| Time | What happened |
|---|---|
| 07:00 | Crew call, speaker rehearsals in plenary |
| 08:00 | Registration and hosted coffee |
| 09:00 | Opening plenary |
| 10:45 | Breakout streams across three rooms |
| 12:30 | Hosted lunch and networking |
| 14:00 | Afternoon plenary with panel discussion |
| 16:30 | Closing session and delegate feedback collection |
| 17:00 | Day two reset and next morning rehearsal |
Hotel contracting, ballroom configuration approvals and pharma standard documentation flows, with registration and materials handled to the compliance expectations medical meetings require.
"We would build a speaker tracking board backstage," says Shawn. "Two days ran to the minute because the team communicated fast. A shared board makes that speed systematic instead of heroic."
The delivery in numbers: an 18 strong crew, two days, 250 physicians from 10 countries, one plenary and three breakout rooms, all run by a single event director. Both days ran to the minute, exactly the discipline medical meetings demand.
The client's verdict says it all: "It felt like doing an event in Singapore, you are true professionals." They were delighted with how we worked, and Eisai has returned to us for subsequent programmes. This is what an experienced event management company in Phuket and Bangkok delivers: regional hub quality, delivered locally.
As the DMC Bangkok partner we selected, negotiated and contracted Conrad Bangkok; our event planner Bangkok team configured the plenary and three breakout rooms and ran registration; and event production with our AV engineers handled staging and technical operation across both days, including the live re-order on day one. Delegate coordination and hospitality ran from our bilingual desk across both days.
Conrad Bangkok is part of All Seasons Place on Wireless Road, in the embassy district, a short walk from BTS Phloen Chit. Its ballroom and meeting rooms suit medical meetings of a few hundred delegates, with international standard service and easy access for overseas speakers. As with any pharma meeting, confirm the hotel's flexibility on room resets, breakout timings and secure storage for printed materials before you sign. Lumphini Park is a short walk away for delegates with free time, and Suvarnabhumi Airport is usually 30 to 45 minutes by car outside rush hour.
Our clients say so. Eisai's team told us it felt like doing an event in Singapore, and they came back for more. The difference is having a DMC Bangkok partner who runs hotel contracting and production to the same discipline.
Yes. We source, negotiate and contract the hotel and ballroom, manage room blocks and billing, and configure the space for plenary and breakout formats.
High legibility screens for data heavy slides, speech perfect audio, confidence monitors, session recording and technical operation across every day of the meeting.
Yes. Several of our medical clients, including Eisai, return programme after programme. Consistency is the product, and our event management teams document everything so year two is even smoother than year one.
Yes. Many medical meetings run at weekends so physicians can attend, as Eisai's did on Saturday 27 and Sunday 28 January 2024. Our crews and hotel partners plan for it.
Yes. We compare suitable hotels, negotiate rates and contracts and then produce the event in the same space, so one team is accountable from the first site visit to the last session.
Our show caller keeps a live running order and a backup sequence for every session. At Eisai, when a keynote speaker was stuck in traffic, the morning panel was moved forward live and the agenda lost no time.
AstraZeneca's medical conference at a Bangkok hotel ran to the minute: compliance aware event management, staging and AV for 220 physicians. Read the case study →
Our DMC Thailand team delivered the ISO/PC 318 meeting in Bangkok for 18 countries: translation booths, secure voting, full event management. Read the case study →
Four days of event management for L'Oréal's Bangkok conference: two ballrooms, six breakout rooms, 300 delegates, zero interruptions. Read the case study →
Phuket Event Company delivers DMC Bangkok and event management for pharmaceutical meetings at regional hub standard. Contact us for a proposal.
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