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Visa's Phuket conference gala at JW Marriott: traditional Thai entertainment, staging and AV by our Phuket event planner team.
| Client | Visa, Global Payments |
|---|---|
| Event type | Corporate conference with gala entertainment |
| Date | 20 to 21 April 2017 |
| Venue | JW Marriott Phuket Resort and Spa |
| Guests | 250 executives and partners from across Asia Pacific |
| Scope | Entertainment production, staging, AV and conference support |
Visa brought its regional leadership to Phuket and wanted an evening that honoured the host country. Authentic Thai entertainment, produced to the standard a global financial brand demands, inside a beachfront resort ballroom.
Cultural entertainment is easy to get wrong. Done carelessly it feels like a hotel lobby show. Done properly, with classical choreography, full costume and live accompaniment staged like theatre, it becomes the moment delegates remember years later. Visa expected the second kind.
| Time | What happened |
|---|---|
| 17:30 | Beachside cocktails as the sun sets |
| 18:30 | Guests move into the ballroom, first lighting state |
| 19:00 | Welcome and dinner service begins |
| 19:45 | Classical Thai dance, first suite, full costume and live musicians |
| 20:45 | Main course and second performance suite |
| 21:30 | Finale performance, standing ovation |
| 21:45 | Open floor and photography with the performers |
| 23:00 | Close |
Beachside activity permissions, performance licensing and the resort's own event rules were all coordinated in advance, including the weather contingency documentation the hotel requires for any outdoor programme.
"We would build the covered cocktail option as the primary design," says Pim. "It was so beautiful when the rain forced us into it that guests assumed it was the plan all along. Maybe it should have been."
An 18 strong crew across two days, 250 guests from 15 countries, 12 classical dancers and six live musicians, staged and lit like theatre. When a sudden downpour threatened the beachside cocktail hour, our team relocated the reception under cover in 30 minutes, and guests walked from sunshine to candlelight without ever feeling the scramble behind it.
Barbara, Visa's regional events lead, told us: "You gave our people a night in Thailand they will never forget."
The cultural performance drew a standing ovation and became the most photographed moment of the entire conference. For global brands looking for a Phuket event planner who can deliver authentic local culture at international production standard, this is the benchmark.
Visa's gala brought together our entertainment team, who booked and directed the classical dancers and musicians, event production for the stage and theatrical lighting, and our AV crew for daytime conference support. As the Phuket event planner and DMC Phuket partner on the job, we worked directly with the resort's banquet team. For more on conferences and incentives on the island, see corporate events in Phuket.
JW Marriott Phuket Resort and Spa sits on Mai Khao Beach on Phuket's north west coast, about 15 minutes from Phuket International Airport. Mai Khao is the island's longest beach and lies within Sirinat National Park, so the setting is quiet and natural, ideal for conferences that want delegates to stay on site. Outdoor elements need resort approval and a weather plan, especially from May to October, when afternoon storms are common on the west coast.
Yes. Classical Thai dance with full costume and live accompaniment is one of our signature formats, staged and lit to theatrical standard rather than background ambience.
Constantly. JW Marriott, Amanpuri, and the island's other leading resorts are regular venues for our DMC Phuket team, and we know their ballrooms, rules and teams well.
Yes. For Visa we supported the daytime programme and produced the evening gala, one team across the whole event so nothing fell between suppliers.
Peak season dates fill early, especially for classical performers of this calibre. As your Phuket event planner we recommend confirming entertainment as soon as the venue is locked.
November to April is the dry high season, with calm seas and the most reliable outdoor evenings. May to October brings lower demand and lush scenery, with afternoon storms that are easy to plan around with covered options.
Yes. For Visa we supported the daytime conference and produced the evening gala with one team, so the hand over from sessions to beachside cocktails and the ballroom show was seamless.
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Phuket Event Company delivers event production and entertainment that gives international guests a genuine taste of Thailand. Contact us to plan your evening.
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