Phileo Conference, Dealer Party and VIV Asia in Bangkok

Phileo at a Glance

What We Delivered for Phileo

• Conference production at Avani+ Riverside on 7 March: full meeting package for 70 delegates with video, audio and lighting crew, show caller and event director
• A rooftop reception at SEEN that same evening: canapés and a live cooking station with a three hour beverage package of soft drinks, juices, local beer and house wine for 70 guests
• Trade show event management and production at VIV Asia, IMPACT, on 9 March: booth coordination, graphics and visitor engagement
• A 170th anniversary celebration on the VIV Asia booth: anniversary cake, champagne tower, live band and singers, and a canapé buffet styled in Phileo blue
• The dealer celebration that closed the week for 125 guests: a six item cocktail menu and nine item food menu, a champagne tower of 125 glasses with celebration cake and 22 bottles of sparkling wine, three kegs of Federbrau, and a live band with full DB sound system, wireless mics and lighting (singer, saxophone and percussion), all served by our catering staff
• Unified production management across the whole programme, so the client dealt with one team instead of three

Venue Facts

• IMPACT Exhibition Center, Muang Thong Thani: trade show floor with exhibitor compliance rules
• Avani+ Riverside Bangkok: riverside ballroom configured for 70 conference delegates
• SEEN Rooftop Bar, 26 floors above the Chao Phraya: wind rated production environment
• One master schedule across all three venues, run by Shawn as event director with Pim managing site moves

Run of Show: 7 and 9 March

Permits and Compliance

Three venues, three compliance regimes: IMPACT exhibitor rules and build approval, hotel engineering sign off at Avani, and rooftop wind rated rigging certification at SEEN. All documentation sat with one production office, so nothing was approved twice and nothing was missed.

What We Would Do Differently

"We would schedule the rigging inspection at SEEN a day earlier," says Sayan, our technical director. "The ballasted redesign was approved within the hour and the party opened on time, but a day of buffer beats an hour of brilliance."

The Results for Phileo

The week in numbers: a 24 strong crew rotating across three venues, 70 conference delegates, 125 dealer celebration guests, a champagne tower of 125 glasses, three kegs of Federbrau and one live band above the river. When wind gusts at SEEN exceeded the venue's rigging limits on reception day, our team switched to a ballasted ground support design approved within the hour, and the rooftop opened on time.

Three flawless events in three very different venues, in a single week. Stephane, Phileo's regional director, called it "the smoothest multi venue programme we've run in Asia," exactly the kind of complex choreography a full service event agency in Bangkok exists to deliver.

How We Delivered It for Phileo

Phileo's week combined our exhibition team at VIV Asia, event production and AV for the Avani conference and the SEEN party, and our event agency Bangkok team holding one master schedule across all three venues. For sound and lighting we used our own fleet of white RCF EVOX 12 column array speakers, wireless DMX control and battery-operated wireless lighting with 8 to 10 hours of battery life, which is also available to hire in Phuket and Bangkok.