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Four days of event management for Transfers 2: full conference production at Le Méridien Bangkok plus a city wide Amazing Race.
| Client | Transfers 2, Financial Services / Payments |
|---|---|
| Event type | Four day corporate conference with team building |
| Date | 5 to 8 December 2018 |
| Venue | Le Méridien Bangkok, and city wide |
| Guests | 160 staff and leadership from regional offices across Asia |
| Scope | Conference production, team building design, gala production and delegate logistics |
Four days, one hotel, and one city wide adventure. Transfers 2 needed complete event management Bangkok and event production for a multi day conference, plus a team building Amazing Race through Bangkok that would bond 160 colleagues without losing anyone in Chinatown.
Multi day programmes compound risk. Every day has to reset perfectly, every session change has to land, and the team building day has to be safe, fair and genuinely fun for people who did not choose to spend their Thursday solving puzzles in 32 degree heat.
| Time | What happened |
|---|---|
| 08:00 | Race briefing in the hotel ballroom, teams issued kits |
| 09:00 | Staggered start, six routes released |
| 09:00 to 13:00 | Checkpoints live across the city, marshals reporting to race control |
| 13:00 | Final checkpoint and finish line celebration |
| 13:30 | Lunch and live scoring verification |
| 15:00 | Results ceremony with photo highlights from the route |
| 19:00 | Gala dinner and programme awards to close the week |
Public space activity permissions, marshal positioning, transport licensing and full safety documentation were arranged in advance, with group insurance covering all 160 participants on the city route.
"We would make the medical declaration a signed document, not a ticked box," says Pim. "Our safety system did exactly what it was built to do that day. Now we make sure it gets the full truth to work with."
The full picture: a 20 strong crew, four days, 160 participants from seven countries, 12 challenge stations across a 4 kilometre route, and a gala night with full staging to close it all. When one contestant, who had not disclosed a medical condition, suffered a heart problem mid-race, our safety officer and marshals had her to hospital swiftly, where she recovered well, while the rest of the race ran on without a ripple.
Ola, Transfers 2's HR director, told us: "Four days, not one problem. Our people are still talking about the race."
The Amazing Race scored a perfect 10 in the post event survey as the programme highlight, and four days of conference ran without a technical hiccup. Multi day programmes like this are where a seasoned event company in Bangkok earns its reputation.
Transfers 2 used our full range. Our event company Bangkok team ran the four day conference with event production and AV crews, a show caller and an event director; our team building designers built and marshalled the Amazing Race; and the gala close came from the same production team, so nothing fell between suppliers.
Le Méridien Bangkok is on Surawong Road in Bang Rak, between the Silom business district and the old riverside quarter, a short walk from BTS Sala Daeng and MRT Sam Yan. Opened in 2009 with 282 rooms over 24 floors, it suits groups of 150 to 200 who want the conference, the bedrooms and the city on one doorstep. From here a city race can reach Chinatown and the riverside temples on foot, by boat or by train, which makes it a practical base for team building.
Yes, it is one of our most requested formats. We design the route, challenges, marshals, live scoring and safety cover, and we have run versions for Chanel, Singapore Airlines and Transfers 2.
That is exactly what this project was: four days of serious conference content with a city wide adventure built into the middle, all under one event management Bangkok structure.
Marshal teams at every checkpoint, live tracking of teams, hydration stations, transport on standby and a safety officer with authority to stop anything. Fun is the goal; safety is the system behind it.
We have delivered multi day programmes at Le Méridien Bangkok, The Athenee, Conrad, Amari Bangkok and more. We help you choose based on room flow, breakout needs and budget.
Singapore Airlines chose our Phuket event agency for a one day Amazing Race through Old Town: 90 crew, live scoring and a 4.95/5 feedback score. Read the case study →
Chanel trusted our DMC Bangkok team with a five day leadership incentive: Amazing Race, private temple access, Mandarin Oriental base. Read the case study →
Three days of event management for Teledyne in Bangkok: a 17 metre LED main stage, full AV crews and a Thai theme night for 230 delegates. Read the case study →
Phuket Event Company runs conferences, team building and gala evenings as one seamless event management package. Contact us to design yours.
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